About the Coquitlam Foundation & Why Join Our Team
The Coquitlam Foundation is dedicated to building a stronger, more connected community through charitable giving, endowment funds, grants, scholarships, and strategic partnerships. By connecting donors with causes they care about, the Foundation helps create lasting opportunities that benefit students, families, seniors, community organizations, and future generations throughout the Tri-Cities and surrounding communities. Joining the Coquitlam Foundation means becoming part of a small, collaborative team that makes a meaningful difference every day.
Position Summary
The Administrative Officer provides critical administrative, financial, donor, and grant administration support to the organization. This position plays an essential role in maintaining accurate records, supporting fund administration, processing financial transactions, and ensuring the efficient operation of the Foundation.
Priority Qualifications
- Experience in administration, bookkeeping, accounting, finance, or a related field.
- Strong knowledge of bookkeeping and accounting principles, including financial record management and reconciliation processes.
- Exceptional organizational skills with meticulous attention to detail.
- Excellent written and verbal communication skills and strong interpersonal abilities.
- Experience with CommunitySuite or similar nonprofit database, CRM, ERP, donor management, or fund accounting systems is strongly preferred.
Administration & Operations
- Provide administrative support to the Executive Director.
- Maintain organizational files, records, databases, and documentation.
- Support Board and committee meetings, and events.
Financial Administration
- Process donations, invoices, payments, deposits, and fund transfers.
- Maintain accurate financial and donor records.
- Support financial reporting and reconciliation activities.
Grant & Scholarship Administration
- Support grant and scholarship programs.
- Maintain applicant records and documentation.
Working Conditions
- Up to 20 hours per week.
- Remote or hybrid work environment. (preference for Coquitlam & lower mainland)
- Occasional evening or weekend events may be required.
Compensation:
$22.00 to $26.00 per hour, based on relevant experience & qualifications
Please submit, cover letter and resume to executive_director@coquitlamfoundation.com